How to Manage Your Time Efficiently

Hi Guys,

Thank you for your interest towards this blog. Today we will see how to manage the time efficiently.

If we all have 24 hours in a day, why is it that some of us feel like we have no time at all, while others seem able to balance work and leisure?

The 80/20 Rule

According to Vilfredo Pareto, an Italian economist, 20% of what we do produces 80% of the results we see while 80% of what we do produced 20% of the results we see. If this is so, than many of us are expending a lot of energy for relatively nothing. That’s what makes time management and learning to say “no” so important to achieving quality of life.

The Time Management Quadrant

According to Stephen Covey, virtually everything we do can be categorized into
Urgent or Not Urgent
Important or Not Important

You could also add
Controllable or Not Controllable

Watching television is Not Urgent and Not Important but we waste so much time doing it, mainly because we’re stressed out and it’s become a form of relaxation. To gain more hours in your day, try creating 4 lists:

Urgent-Important
Urgent-Not Important
Not Urgent-Important
Not Urgent-Not Important

List everything you do and how much time it takes. Then check off the items that are under your control to change. Do this for a week and it’ll become much clearer which 20% of your effort produced 80% of results and which 80% of your effort produces only 20% of results.

Just Say No

The next step is learning to say “no” to Not Urgent-Not Important demands on your time. Research has shown that most people respond favorably to statements that include “because.” Saying “no” and giving a reason (such as you have something important to do or it’s not in the person’s best interest to have you say “yes”) is more likely to be accepted. This relieves you of an unnecessary burden while still maintaining good relations with the requestor.

Keep a Time Diary

Keeping a time diary will be very eye opening. I once had a client find 6 hours in his week to do what he loved – sailing – by keeping a time diary. Basically, you write down everything that you do for a week. The more detailed you can get, the more powerful this exercise will be. Once you see where your time is going, put those activities into the Time Quadrant. It’ll become more obvious which activities are Not Important and Not Urgent. Maybe you’ll find 6 extra hours in your week!

If you follow these guidelines, you might be pleasantly surprised to find your “busy lifestyle” has suddenly become much more balanced!

About the author :

I have been helping people reach their personal and professional goals for the past 14 years. There’s nothing more satisfying than helping someone reach their potential for success. I would like the opportunity to help you reach your goals. I am a Professional Coach with a Ph.D. in Psychology and a specialty in Goal Achievement and Transitions. Check out my website to learn more about me, then call me for a free consultation. 

33 Responses to “How to Manage Your Time Efficiently”

  • By prasanti tripathy on Jul 3, 2008

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  • By PIA ANCHETA on Jul 15, 2008

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  • By SANJAY on Jul 20, 2008

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  • By Gaurav Kumar Gupta on Jul 29, 2008

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  • By Veronica Nderito on Aug 17, 2008

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  • By swapna on Sep 6, 2008

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  • Hi friend,
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  • sir
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  • By Erika on Oct 1, 2008

    Thank you very much for your time and helpful advises. Can’t get enough, all the articles are very easy to understand. Wish you the best! keep posted.

  • By GRACE on Nov 13, 2008

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  • By sandeep on Nov 30, 2008

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  • By gopi on Dec 1, 2008

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  • By ghelly on Dec 1, 2008

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  • By sathish on Dec 31, 2008

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  • By K. Sankar Reddy on Jan 18, 2009

    Hi

    Thanks for Your Article Please send me more simple tips and details about Time Management

  • By jhummu on Jan 18, 2009

    thank u

  • hello sir thank you so much for time management tips
    i am pursuing B A(1)ELT) i want become a lecturer so plz tell me more detail time tips and
    how i can improv myself with knowgeable. how can i study concenrately
    thank you

  • By siga on Feb 8, 2009

    hello sir thank you so much for time management tips
    i am pursuing B A(1)ELT) i want become a lecturer so plz tell me more detail time tips and
    how i can improv myself with communication how can i study concenrately
    thank you

  • By shalini on Mar 27, 2009

    hi this is shalini and it is very good about managing the time and i need to about it in detail.
    please post all the information to my id
    and thanq for such a good concept

  • By naseeh on Apr 10, 2009

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  • By Shippu on Jun 11, 2009

    Thank You !!!

    Really, it is nice motivating tips for Time Management.
    Kindly tell me more, right now i am studing BCA and working with a software company. I need ur suggestion to balence my schedule. Because sometime it happens that i got worry for my higher studies.

    Once again Thankx Alot.

  • By anushka marathe on Jul 17, 2009

    respected sir,
    i am doing my C.A course.Can not understand how do a time management for studies. due to ur guidence nw i am trying for the same.please sent me more information abt spead reading, memory map techaniques & so on if possible. thanks u lot.

  • By SK Pathak on Aug 7, 2009

    I am have learnt a lot and would appreciate receiving more tips

    Thanks With Regards

  • By H. Sivalingan on Aug 26, 2009

    Sir,
    This is very informative and very useful.
    I have got some new tips.

    Thanking you

  • By atif Khan on Sep 4, 2009

    Sir.its our pleasure that we could have such worthy guidence being a part of H.R it has been very usefull for me to manage my time for human resource delopment and i am wuit optimise to get your further guidlem=nce in days tio come.

    appreciate if i keep geting such helpfull tips
    regards
    Atif khan

  • By atif Khan on Sep 4, 2009

    Sir.its our pleasure that we could have such worthy guidence being a part of H.R it has been very usefull for me to manage my time for human resource delopment and i am wuit optimise to get your further guidlem=nce in days to come.

    appreciate if i keep geting such helpfull tips
    regards
    Atif khan

  • By kanika aggarwal on Jun 11, 2010

    sir,
    i used to be very confident girl till twelth.but after that i hav lost it.being things doesnt go according to me in my carreer,and my parents doesnot encourage me th

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