A great deal of care and much more formatting is necessary to
achieve an attractive layout for your paper resume for your career life. And, while there is no
single appropriate layout that applies to every resume to get a good job, there are a few basic
rules to follow in putting your resume on paper.
Leave a comfortable margin on the sides, top, and bottom of the page (usually
one to one and a half inches).
Use appropriate spacing between the sections (two to three line spaces are
Be consistent in the type of headings you use for different sections of your
resume. For example, if you capitalize the heading EMPLOYMENT HISTORY, don't use
initial capitals and underlining for a section of equal importance, such as
Do not use more than one font in your resume. Stay consistent by choosing a font
that is fairly standard and easy to read, and don't change it for different
sections. Beware of the tendency to try to make your resume original by choosing
fancy type styles; your resume may end up looking unprofessional instead of
creative. Unless you are in a very creative and artistic field, you should
almost always stick with tried-and-true type styles like Times New Roman and
Palatino which are often used in business writing. In the area of resume styles,
conservative is usually the best way to go.
Always try to fit your resume on one page. If you are having trouble with this,
you may be trying to say too much. Edit out any repetitive or unnecessary
information, and shorten descriptions of earlier jobs when possible. Ask a
friend you trust for feedback on what seems unnecessary or unimportant. For
example, you may have included too many optional sections. Today, with the
prevalence of the personal computer as a tool, there is no excuse for a poorly
laid out resume. Experiment with variations until you are pleased with the
Professional Looking Resume
How your resume looks is sometimes almost as important as what your resume says.
Be sure to make your resume look as professional as possible by making it both
appealing to the eye and easy to follow. Use the following pointers to help you
get the professional look that you want. A heading presents your name, address,
and telephone number. Express your creativity in designing a heading. You may
also wish to use this heading for cover letters, thank-you notes, and other
correspondence. Be sure your name stands out.
If you include a job objective, it is always the first item on your resume
following your heading. The job objective statement may be labeled Objective,
Job Objective, Job Target, Career Objective, Employment Objective, or
It may be helpful to state a job or career objective describing the focus of
your job search. This resume objective is a summary, or lead statement, for the
rest of your resume focuses on what you can do, states how you can be of help to
the employer, identifies employer where and how you might fit in the
organization, and tells the employer that you have definite goals.
The statement may be one word, a job title, a phrase, a sentence fragment, or a
sentence including the job title or career area. The simplest resume objective
statement may be just the name of the position or job area. If you use a
sentence it should contain action verbs and tell the employer what you intend to
do, such as sell, supervise, clean, fix, build or operate.
Resume must be visually appealing to gain a good first impression. It should
attract the attention of anybody to have a look and read it thoroughly. Careful
addition of graphical elements including font and style, plus your input, would
definitely make your resume enticing and effective.
There are many design elements to help you come up with a terrific final layout.
The standard or the traditional style is the One-column resume layout in which
every line is justified to the left, having your objective, employment history,
and education background placed in blocks of the pages. There are also
Two-Column Resume and Centered resume styles for those applicants who want to
break the traditional design of resume. These are quiet appealing but sometimes
not as readable as the One-column resume layout. And recently, there are
applicants who use bulleted style in their resume because there are some
employers who prefer this style as these allow them to quickly scan the resume.
Applicants must also focus on the detailed layout of their resume, neat and
well-presented resume strengthen the applicant’s proposition. Good resume layout
observes consistency in the use of italics, capital letters, abbreviations,
bullets, boldface, and underlining.
In resume writing, use of short sentences or phrases is recommended. Separate
each section using paragraphs. Limit the wording around six sentences per
paragraph or section. Start phrases with verb but avoid using verb or adjective
twice or thrice within the same paragraph to avoid redundancy. Keep sentences
concise and direct as much as possible. Remove all irrelevant information and
avoid duplication. Maintaining accuracy in writing your resume is needed
especially to the time, dates, places, or seminars.
Observe proper verb tenses. Use past tense for those deeds or accomplishments
that happened in the past. Eliminate pronouns like “I, he or she”. The
applicant’s name must be written in bold caps on the first page. Also put
section headings of skills, titles or companies, degrees, and school name in
boldface. As a general rule, spell out numbers under and including ten; and use
the numerical form for numbers over and including 11, unless they are the first
words in a sentence. Spell out abbreviations whenever possible. Avoid acronyms
or pretentious vocabulary because it will make the reader difficult to
understand any vague words.
The length of resume varies, depending on the achievements and attainment of the
candidates or applicants. But one or two pages of resume which bear the
essential details of the applicant is already sufficient. Never staple your
Print your resume using a laser printer or an ink jet printer that produces
high- quality results. A laser is best because the ink won't run if it gets wet.
It should look typeset. Use a standard conservative typeface (font) in 11 or 12
point. Do not use just any paper; it is your resume it represents for who you
are. Avoid a strategic scheme to promote your resume such as artistic designs,
colored paper and ink, or anything that can alter the attention of the reader.
Use off-white, ivory or bright white 8 1/2 x 11-inch paper, in the highest
quality you can afford.
In short, resumes must be perfect all through from top to bottom without even a
single error and data inaccuracy. Any mistakes can lead to misinformation and it
may cause your personality and credibility. Check all the key elements of the
resume, have somebody other than you proof read your resume to ensure that all
is well said and perfectly done because first impressions really last.